Effective Date: October 2026  |  Governing Framework: Nigeria Data Protection Act (NDPA 2023)

The Nigerian Institute of Town Planners (NITP), Osun State Chapter (“we,” “our,” or “the Chapter”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by certified town planners, corporate planning firms, government ministries, property developers, and the general public.

1. Chapter Secretariat & Data Controller

The official data controller responsible for the processing and protection of personal data under this policy is:

2. Personal Information We Collect

Depending on how you engage with our services, we collect and process the following categories of information:

• Public Enquiries: Full name, email address, phone number, subject, and message details submitted through our Contact Secretariat Form.
• Certified Planner Records: Full name, professional post-nominals, membership grade (Fellow FNITP, Full Member MNITP, Graduate GMNITP, Student), TOPREC registration number, local government area (LGA) of practice, workplace/agency, and verified business contacts.
• Member Portal Records: State dues payment receipts, login credentials, attendance at statutory general meetings, Mandatory Continuing Professional Development Programme (MCPDP) training credits, and election voting validation records via our Member Portal.
• Technical Metadata: IP address, device type, browser specifications, and general site traffic statistics collected to ensure website uptime and security.

3. Lawful Purpose of Data Processing

We collect and process your personal data exclusively for statutory physical planning and public interest objectives:

• Public Verification: Maintaining the official Certified Members Directory to protect landowners and developers from unregistered individuals and quacks.
• Corporate Practice Standards: Validating accredited planning consultancies listed in our Planning Consultancy Firms Directory.
• Membership Administration: Processing admissions, elevations, and annual dues through the Membership Gateway.
• Institutional Communications: Distributing notices for Chapter General Meetings, MCPDP workshops, and state planning communiques.

4. Public Directory & Privacy Safeguards

To balance public transparency with individual personal privacy, the Chapter enforces strict data minimization:

• The public register displays only professional verification details: Name, Designation, Grade, and LGA of practice.
• Personal residential addresses, private telephone numbers, and personal bank accounts are never published.
• Members may review or update their public directory visibility preferences anytime by contacting the Secretariat or logging into the Member Portal.

5. Payment Security & Financial Transactions

All online payments for annual state chapter dues, workshop fees, and application charges are processed directly by Paystack, a PCI-DSS certified payment processor.

Zero Card Storage: NITP Osun State Chapter does not capture, store, or view your debit/credit card numbers, CVVs, or banking PINs on our servers. All transactions are protected via 256-bit SSL encryption.

6. Information Sharing & Regulatory Third Parties

We do not sell, rent, lease, or monetize personal information. Data is shared strictly under statutory professional mandates:

• NITP National Secretariat & TOPREC: Membership register reconciliation and licensing verification with the NITP National Body and TOPREC.
• State Planning Authorities: Where required under Osun State Urban and Regional Planning laws for statutory layout verification.
• Technical Hosting Infrastructure: Secure cloud web-servers and database providers bound by strict confidentiality terms.

7. Your Rights Under the NDPA 2023

Under the Nigeria Data Protection Act 2023, you have guaranteed rights regarding your personal information:

• Right to Access: Request confirmation and a copy of personal information held about you.
• Right to Rectification: Request immediate correction of inaccurate or outdated credentials.
• Right to Erasure: Request deletion of your records where retention is no longer required by law.
• Right to Object: Opt out of non-statutory informational emails or notifications.

8. Data Privacy Inquiries

If you have questions about your data, need to update your directory entry, or wish to exercise your rights under the NDPA, contact the Chapter Secretariat directly:

• The General Secretary / Data Privacy Officer
• Nigerian Institute of Town Planners (NITP), Osun State Chapter
• Email: [email protected]
• Telephone & WhatsApp: +234 803 918 6531
• Secretariat Office Hours: Monday – Friday: 8:00 AM – 4:00 PM